Team Members

Add employees and contractors, set salaries, and plan future hires.

The Team Members building block tracks employees, contractors, and planned hires. Payroll costs are automatically calculated and added to your financial statements.

Video Tutorial

Team Tutorial

Team Overview

The Team page displays all team members with their salary, start and end dates, and department. Current employees and planned future hires appear in the same table. Burn rate and runway update when you add or modify team members.

Adding Job Titles and Team Members

Creating a Job Title

Before adding team members, create the job titles you need:

  1. Navigate to Building Blocks → Team in the sidebar
  2. Click Add Job Title
  3. Enter the job title, category, and default salary
  4. Click Save

Adding Team Members

Once you have job titles defined:

  1. Click Add Team Member
  2. Select a job title (autocomplete from position library)
  3. Fill in the details:
Job Title: Senior Engineer
Name: Optional team member name
Category: Research & Development (auto-filled from job title)
Start Date: January 2024
End Date: Optional (leave blank for ongoing)
Salary: $150,000
Tax/Benefits %: 25%
  1. Click Add Team Member
Duplicating team members
Use the Duplicate button to quickly add multiple people with the same job title. Duplicate, then adjust the name, start date, or salary as needed.

Team Member Details

Every team member has details that you can configure on an individual basis to suit your needs.

  • Employment dates - Start and end dates
  • Tax/Benefits expense - Employer costs on top of salary, set as an additional percentage.
  • Raise schedule - Plan salary increases over time. Configured by setting a Raise Frequency (the number of months between raises), and a Raise Percentage.

Taxes & Benefits Calculation

Profitual automatically calculates the dollar value of taxes and benefits based on your percentage:

Salary: $150,000
Tax/Benefits %: 25%
Tax/Benefits Value: $37,500 (calculated automatically)
Total Cost: $187,500

The percentage you enter should include all employer costs on top of base salary:

  • Payroll taxes (FICA, state unemployment)
  • Health insurance contributions
  • 401(k) or retirement matching
  • Other benefits
Setting your rate
A typical employer burden rate is 20-35% on top of base salary. If you’re unsure, 25% is a reasonable starting point for US-based employees.

Category Filters

Use the category filters to focus on one category at a time:

  • General & Admin - Finance, HR, legal, operations
  • Research & Development - Engineering, product, design
  • Marketing & Sales - Sales, marketing, business development
  • Cost of Goods Sold - Support, customer success, service delivery

You can also filter to show only future hires, team members with an upcoming end date.

View in Statements

Click View in Statements to see where team costs appear in the Income Statement. Payroll is broken out by department (G&A, R&D, etc.).

Impact on Financial Statements

Team costs appear in the following statements:

Income Statement

  • Payroll expense by department (G&A Payroll, R&D Payroll, etc.)
  • Benefits and tax expenses included

Cash Flow

  • Cash outflows for payroll timing

Best Practices

  1. Model future hires - Add planned positions with future start dates
  2. Use categories correctly - Ensures proper Income Statement classification
  3. Include benefits - Don’t forget the 20-35% employer burden
  4. Plan for raises - Use the raise schedule feature
  5. Set end dates - For contractors or temporary positions
Runway impact
Adding team members reduces your runway. Check the dashboard after adding hires to see the updated runway calculation.